Certified Translations in the USA: What You Need to Know


Certified translations are a crucial service for individuals and businesses navigating legal, academic, and official processes in the United States. Whether you’re submitting documents to USCIS, applying to a university, or dealing with international contracts, understanding the requirements for certified translations can save you time, money, and stress.

In this guide, we’ll cover everything you need to know about certified translations in the USA, from what they are to when and why you need them.

What Is a Certified Translation?

A certified translation is a professionally translated document that includes a signed statement (certification) attesting to the accuracy and completeness of the translation. The certification is usually provided by the translator or the translation agency.

Key Components of a Certified Translation

  1. Accurate Translation: The translation must be a word-for-word representation of the original document.
  2. Certification Statement: A signed affidavit confirming that the translation is accurate and complete.
  3. Professional Translator: Performed by a qualified translator with expertise in the source and target languages.

Certified translations are often required for official purposes in the United States, such as immigration, education, and legal proceedings.

When Do You Need a Certified Translation in the USA?

Certified translations are required in a variety of contexts, including:

1. Immigration Applications

When submitting documents to U.S. Citizenship and Immigration Services (USCIS), all non-English documents must be accompanied by a certified English translation. Commonly required documents include:

  • Birth certificates
  • Marriage certificates
  • Divorce decrees
  • Adoption papers

2. Academic Applications

Universities and educational institutions often require certified translations for:

  • Diplomas
  • Academic transcripts
  • Letters of recommendation

3. Legal Proceedings

Courts and legal institutions may demand certified translations of:

  • Contracts
  • Affidavits
  • Court orders
  • Witness statements

4. Business and Corporate Needs

For companies operating internationally, certified translations are essential for:

  • Financial statements
  • Tax documents
  • Articles of incorporation
  • Employment contracts

5. Personal Use

Individuals may need certified translations for:

  • Medical records
  • Insurance claims
  • Power of attorney

What Makes Certified Translations Unique in the USA?

The United States does not have a government-recognized certification body for translators. Instead, certification is handled by the translator or agency, which must provide a statement of accuracy. However, some organizations, such as the American Translators Association (ATA), offer certifications that indicate a translator’s expertise.

USCIS Requirements

For USCIS applications, the certification must include:

  • A statement that the translator is competent to translate the document.
  • Confirmation that the translation is accurate and complete.
  • The translator’s signature, printed name, and date.

How to Obtain a Certified Translation in the USA

1. Choose a Professional Translation Agency

Select an agency with a proven track record in providing certified translations for official purposes. Look for:

  • Experience with USCIS, legal, or academic requirements.
  • ATA-certified translators for added credibility.

2. Submit Your Documents

Provide a clear, legible copy of your document in PDF, Word, or image format. Ensure all text and details are visible.

3. Review the Translation

Once the translation is complete, review it for accuracy and ensure it includes the required certification statement.

4. Receive the Certified Translation

Most agencies provide digital delivery in PDF format. You can also request a physical copy if needed.

How Much Do Certified Translations Cost in the USA?

Certified translations typically cost $25 to $50 per page, depending on:

  • The complexity of the document.
  • The language pair.
  • The urgency of the request.

Some agencies may charge additional fees for notarization or expedited services.

Why Choose CERT Translate for Certified Translations in the USA?

  • 100% USCIS Acceptance Guarantee: Our certified translations meet all USCIS requirements.
  • Fast Turnaround: Receive your translation within 24 hours.
  • Affordable Pricing: Starting at just $15 per page.
  • Expert Translators: Our team includes ATA-certified professionals.
  • Secure Process: Your documents are handled with the utmost confidentiality.

Conclusion

Certified translations are essential for many official processes in the United States. By understanding when and why you need them and choosing a reliable agency, you can ensure your documents are accurate, compliant, and ready for submission.

Ready to get started? Request a Free Quote today and let us handle your certified translation needs with speed and precision!

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